ACA Reporting: Admin Guide
Generate & Review your 1094C/1095C Data and Forms
document provides guidance to clients when reviewing IRS Form 1094C and 1095C
data in EHX. It is important to ensure the Company Data for all 1094C Forms are
accurate; this data gets transmitted via the IRS AIR Submission Program
directly to the IRS on the client's behalf. If any Company or Employee data is
inaccurate, those errors will be returned for correction from the IRS.
Generate your 1094C and 1095C Forms:
Click the green gear for the Location you will generate forms
Update ALE Member Info and correct if necessary -
must be Legal Name and valid FEIN
Click Save when complete
Your 1094C Forms will be in queue for generation. Please check
back later, if necessary.
Once your forms are generated, the View Forms button
will be available.
Click View 1094C Forms tab
A PDF will open which contains a page for every 1095C generated
for your company.
The forms are presented in alphabetical order by Employee Last
You can print and distribute all 1095C Forms from this view;
Or you can print your 1095C Forms by Employee (see View and print
individual 1095C Forms).
Review each 1095C Form for accuracy:
To make employee demographic
changes, click View 1095C Data in the Available
If the data on lines 14,
15, or 16 does not appear correct, review the following tabs: Employee
Info, Offer and Coverage and Covered Individuals, if
Be sure the information
was saved and you selected Generate 1095C Form;
Or, allow the system to
update (a minute or two) then select View Forms. The PDF will need to populate
any changes you have made.
Print individual 1095C
forms at this stage, which will include the instruction page.
Click the green gear for the selected employee (alphabetical by last name).
Employee Info tab:
Review all employee information for accuracy and correct as
Add a Termination Date (MM/DD/YYYY), if required.
Delete a 1095C, if you determine the Form is not required for the
year in review.
Set an employee record to never receive a 1095C:
Click Save when you are finished. Tip:
be sure to always click SAVE or changes will be lost!
Offer and Coverage tab:
Date of Hire, Termination Date, Employment Type, Hourly/Salary,
Amount are used for IRS Code reference.
Line 14: IRS Form 1095C
Code Series 1
Line 15: Employee share
of lowest-cost premium
Line 16: IRS Form 1095C
Code Series 2
If you make any changes to the IRS Codes that are generated based
on your data in EHX, be sure to follow the reference guide to the IRS
Codes (a link to the Support Article is located at the end of this
Click Save if any changes are made.
The Recalculate button will set field codes based on the original
system data NOT current data in the fields (even if the information
Prior changes will be lost unless the data was updated in the
system. To make those changes, access the
Employee Profile, Benefit Plans, etc...
Covered Individuals tab:
Dependent Info will populate for Self-Insured participants only,
the data is entered on Part III of the 1095C Form.
Corrections can be made on this tab, if necessary; Add, Save,
If you are not Self-Insured, the Covered Individuals tab
is not applicable and will not contain data.
Part III of the 1095C Form will not be populated.
View and print individual 1095C Forms:
Your request will be placed in the queue:
The 1095C will open as a PDF;
The first page is the
1095C IRS Form
The second page is the
instruction sheet for the employee
If Self-Insured, you
will see three pages - all covered individuals will populate for that 1095C
as the second page in the PDF packet
If the data on the Form is not correct, review the following
tabs: Employee Info, Offer and Coverage and Covered
Individuals, if applicable.
Be sure the information was saved and you selected Generate 1095C
Or, allow the system to update (a minute or two) then select View
Forms. The PDF will need to populate any changes you have made.
2018 IRS 1094C and 1095C Instruction Guide (link will direct you to the IRS website)
Form 1095C Line 14
and 16 Codes and Descriptions
Support Article: ACA Reporting: IRS 1095C Codes & What They Mean
Always visit the Efficient Hire Support Center for
up to date information for 2018 ACA:
Contact the Efficient Hire ACA Team with any questions or
Revised: January 2019